Manuscripts submitted to IEEE CSR conference and workshops must be formatted for US letter (8.5″ x 11″) size paper, in a two-column layout with columns no more than 9.5″ tall and 3.5″ wide, and margins no less than 0.75″ (top) x 1″ (bottom) x 0.625″ (left/right sides). The text must be in 10pt Times font or larger and 11pt minimum line spacing.

To ensure a consistent format for papers appearing in IEEE CSR conference proceedings, templates for both LaTeX and MS Word are provided. Authors are strongly encouraged to use the following templates (last update: Oct. 1, 2024):

• CSR LaTeX template (790 KB)
• CSR MS Word template (35 KB)

which are improved versions of the standard IEEE conference proceedings templates (last update: Jun. 27, 2024). When working in Overleaf, the IEEEtran class version 1.8b template (last update: Aug. 26, 2015) in conference mode is available.

Authors’ numbering should be avoided, whereas authors’ affiliation in IEEE conferences is listed under their name, unlike IEEE transactions; do not add page numbering, header or footer. LaTeX users should have the following as the first line in the manuscript’s source file:

\documentclass[10pt,conference]{IEEEtran}

All submissions must be in Portable Document Format (.pdf); compliance to the formatting guidelines is checked during the initial submission of a paper, but is enforced in the submission phase of the final manuscripts.

Please follow the steps below to prepare the camera-ready version of your accepted paper.

Authors should submit their camera-ready version of their accepted papers without copyright clearance code (at the bottom of first page) or other markings. The IEEE CSR publication chairs and the IEEE publishing operations team will add the correct metadata to the conference and workshops’ papers before posting to IEEE Xplore®. The guidelines and policies on all aspects of IEEE intellectual property rights for authors can be found at https://www.ieee.org/publications/rights.

When submitting the camera-ready version of their accepted paper, authors are required to use IEEE PDF eXpress for checking if their final PDF file is Xplore-compliant. The website can also be used to convert source files into an IEEE Xplore-compliant PDF file; LaTeX users can upload a ZIP with all source files and supported image files for the system to produce a compliant PDF file, while MS Word users only need to upload the Word file.

• Go to IEEE PDF eXpress website: https://ieee-pdf-express.org;
• Login or create an account using 64739X  as conference ID;
• Upload the PDF file for checking or the source file(s) for conversion;
• You will receive an email stating that PDF has passed or failed the check;
• Review the PDF to ensure it looks as it did if source files were provided.

The validated PDF file obtained from PDF eXpress is the one that must be uploaded at the conference management system (CMS) as the final version; it includes a label in the PDF metadata that certifies compatibility with IEEE Xplore. Papers that are not compliant will not be included in the proceedings nor get published.

The authors of accepted papers must complete the electronic IEEE Copyright Form (eCF) for digitally transferring ownership rights of the intellectual property to IEEE. The steps to be followed by the authors are shown below:

• Visit the conference management system (CMS) to get access to the account linked to your paper.
• Enter your paper’s unique ID in the Submission ID field and your Password; then press Enter or click the Login button to access the account.
• From the main author’s menu, which is presented once you login, select the Submit Copyright option.
• You may be asked once more to verify your identity before being redirected to an IEEE server to start the copyright submission process.
• The CMS will automatically provide to IEEE the metadata relevant to your accepted paper, and the email address of the author initiating the process; these will have to be subsequently verified by the author.
  • Please ensure that the details shown here match exactly those in the camera-ready paper; changes to the paper’s information are not allowed at this stage.
• The IEEE eCF website will walk you intuitively through the process to ensure that the correct copyright form is signed.
• A PDF copyright document will be created and stored on the IEEE file system; you will have the ability to download the document, a copy of which will also be sent to you via email.

The signed copyright form should also be uploaded on the IEEE CSR conference management system using the Upload File option from the main author’s menu.

To publish an accepted paper in IEEE CSR conference and workshop proceedings and submit it for inclusion in IEEE Xplore, as well as other Abstracting and Indexing (A&I) databases, at least one author is required to register at full rate for the conference. Non-refundable registration fees must be paid in due time before submitting the camera-ready manuscript. Note that for all Participant Types:

• One author registration is valid for a single paper; read also the Registration Fees Payment instructions.

The above hold for the IEEE CSR conference and all workshops. The paper registration process is made available through the conference management system and the Fee Payment menu. Students and IEEE members must upload (using the Upload File menu) the necessary IDs for proving their status and allow verifying the correctness of the registration fee calculation.

Accepted papers must be presented in-person by one of the authors in order to be published in IEEE CSR conference and workshop proceedings and included in IEEE Xplore. For more information, please refer to IEEE CSR Policies.

The final camera-ready paper produced by IEEE PDF eXpress (see the instructions above in Section 2) must be uploaded via the IEEE CSR conference management system by selecting the Upload File menu and the Camera_Ready option. At this stage, uploading as supplementary material the LaTeX or MS Word source files of your accepted paper is recommended; please see the guidelines for authors.

Please, double check the information that is provided during the final submission, including the paper’s title and abstract as well as the name, affiliation, and e-mail address of the authors; please, list authors in order of authorship. Be aware that in addition to any corrections proposed by the reviewers, only minor changes to the title and abstract are accepted (only before signing the IEEE eCF), whereas no changes to the authors’ list are allowed. In case of conditional acceptance, the authors also need to provide a response letter as supplementary material.

If you have any questions on creating and submitting the final camera-ready paper, please contact the publication chairs at info@ieee-csr.org.

The subsequent steps need to be followed by all participants of IEEE CSR conference and its associated workshops in order to complete the registration fees payment process. The registration fees will be charged in EUR and are summarised as follows (VAT inclusive):

^[a] At least one author per paper is required to register at full rate; non-refundable registration fees must be paid prior to uploading the camera-ready manuscript.
^[b] The reduced rate student fees are applicable only when the paper, which the student has co-authored, has already been covered by a full rate registration.
^[c] This includes non-authors only, i.e. attendees of IEEE CSR conference and workshops with no paper (including the committee members, session chairs, etc.).

The fees for IEEE CSR conference and workshops are the same. Overlength page charges of 100€ per page (max 2 extra pages) are applicable to camera-ready papers exceeding 6 pages and are added to the above fees. Registration of authors and attendees allows full access to all the sessions, workshops and proceedings, along with all event’s activities.

Please read also the conference Registration and Refund Policy.

This includes the authors (and co-authors) of accepted papers of IEEE CSR conference and its associated workshops.

• Visit the conference management system (CMS) to get access to the account linked to your paper.
• Enter your paper’s unique ID in the Submission ID field and your Password; then press Enter or click the Login button to access the account.
• Before you proceed, please ensure the correctness of the Participant Type since it is used to automatically compute the registration fees; the available options include:
  • Author IEEE Member
  • Author IEEE Student
  • Author Non-IEEE Member
  • Author Non-IEEE Student
• From the main author’s menu, which is presented once you login, select the Fee Payment option.
• In the authors’ information group, select the author paying the registration fees by pressing the “Click here to participate and pay conference fees” button, which is located at the bottom of each author’s information.
• Then, you are asked to declare additional charges (in the form of extra page charges) and select the payment’s type; please make sure that extra pages, if any, are correctly stated based on the length of the camera ready manuscript.
• The Payment Type can be either “bank transfer” or “credit card (PayPal)”
  1. If the Bank Transfer option is selected, then you are directed to the page showing the details of the company managing the registration process where the bank transfer should be sent to.
  2. If the Credit Card (PayPal) option is selected, you have the ability to securely pay either directly via PayPal or via debit/credit card; in both cases, the security of the transaction is ensured by PayPal.

  Please, make sure that information about the paper’s ID and the author’s (paying the registration) details are included in the payment to allow its correct processing.

• Any changes made to payment options, including the payment’s type, are applied by clicking the Submit Changes button; this directs to the page associated with the selected payment method.
• Once completed by the author, the status of the payment process can be monitored using the Check Status/View Reviews option from the main author’s menu. Note that “Payment Status: pending” will be shown until the payment is received and processed, in which case the text becomes “Payment Status: processed”.
• Note that students and IEEE members must upload (using the Upload File menu) the necessary IDs for proving their status and allow verifying the correctness of the registration fee calculation; read also the Conference Registration Guidelines (Section 4).

This option includes non-authors only, i.e. attendees of IEEE CSR conference and workshops with no paper (including the committee members, session chairs, etc.).

• Visit the conference management system (CMS) and follow the Register participant or New Submission link.
• Go to the Author 1 group and select your Participant Type from the drop-down menu; the available options include:
  • Attendee IEEE Member
  • Attendee IEEE Student
  • Attendee Non-IEEE Member
  • Attendee Non-IEEE Student
• Please, ensure the correctness of the above information since it is used to automatically compute the registration fees.
• Fill-in the rest of the details, i.e. first/last name, organisation, address, country, and email (biography is also needed in case of speakers or panelists) and submit the form.
• The default password is ieee123456 but it is strongly suggested to be changed, since it is later used to manage your registration.
• Once the email sent by the CMS is received, visit again the registration website and enter your unique ID in the Submission ID field and your Password; then press Enter or click the Login button to access the account.
• The rest of the registration fee payment process is the same as in Section 1.

This includes the invited/keynote speakers of IEEE CSR conference that are non-authors or co-authors of an already registered paper. The process is the same as in Section 2, with the difference of the Participant Type selected from the drop-down menu, where “Invited” should now be chosen.

The IEEE CSR conference fully complies with the IEEE policies and bylaws; please read the IEEE Terms and Conditions applicable to all IEEE events as well as the policies presented next. Should there be any questions, please contact the conference chairs at info@ieee-csr.org.

All submitted papers in IEEE CSR conference and workshops must be original and must not have been published previously in archived conference proceedings, magazines or journals. Related previous works of the authors must be cited and differences to the work included in the submitted manuscript must be clearly explained as per the IEEE Submission Policies. Manuscripts extending previously published work may be submitted to the conference provided that they include substantial additional new material. The re-use of images from published works is allowed if properly cited and the authors have obtained the rights to re-publish the images.

Concurrent submissions (i.e. the same paper being under review in more than one publication venues at the same time) are strictly forbidden. If an identical or substantially similar manuscript is found to be simultaneously under consideration at another publication venue, then the manuscript will be rejected at an early stage of the review process. All submissions at IEEE CSR conference are routinely checked for plagiarism using the IEEE CrossCheck Portal and potential cases will be inspected thoroughly by the PC chairs. Plagiarism of any form is unacceptable and will lead to a removal of the submission from the review process.

For more information, please see the IEEE Publication Services and Products Board Operations Manual.

In case where any kind of software vulnerability or design weakness is identified by a research paper in deployed systems, researchers are expected to act in a way that avoids gratuitous harm to affected users and, where possible, affirmatively protects those users. Disclosing the vulnerability to the vendors of the affected systems and other stakeholders will help protect end-users. It is typically assumed that a vulnerability disclosure window of 45–90 days prior publication is consistent with the authors’ ethical obligations; see e.g. ENISA’s good practice guide on this matter. The version of the paper submitted for review must discuss in detail all steps that the authors have taken or plan to take for addressing these vulnerabilities; however, consistent with the above timelines, the authors do not have to disclose vulnerabilities prior submission.

In offering a paper for presentation at IEEE CSR, or accepting an invitation to present a paper, at least one of the authors must be present in-person during the event to deliver the paper. The conference management system allows any of the authors to be chosen as the presenter; this may be defined at any stage until the submission of the final camera-ready paper. In the event that circumstances unknown at the time of a paper’s submission preclude its presentation by the authors, the IEEE CSR program chairs should be notified well in advance, via email at info@ieee-csr.org, so as to examine the particular no-show case and make any proper arrangements.

In extraordinary cases, the program chairs could grant permission for a substitute presenter, arranged well in advance of the event, and who is qualified to both present the paper and answer any questions. Authors should be aware that failing to present their paper at the IEEE CSR conference (or workshop), will lead to the exclusion of the paper from IEEE Xplore.

The IEEE strongly discourages changes and withdrawals of papers once submitted and included in the conference program. In order to avoid the likelihood of this, authors are strongly encouraged to get all the necessary company or government approvals prior to submitting their papers to IEEE CSR. If under any circumstances it becomes necessary for an author to withdraw or change a paper, the IEEE policy dictates that the request to do this must come directly from the author and not from any third party. IEEE policy also states that, in such cases, the author will be held liable for all costs incurred.

Authors of accepted papers

• To be published in the conference proceedings and be eligible for publication in IEEE Xplore, at least one author of an accepted paper is required to register at full rate for the conference.
• One registration allows the author to upload one paper for which he/she is an author.
• The paper must be presented by an author of that paper at the conference unless the TPC Chairs grant permission in advance of the event for a substitute presenter who is qualified both to present and answer questions.
• Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, publication-ready version of the paper.

Non-authors (attendees)

• All refund/cancellation requests must be provided in writing and emailed to info@ieee-csr.org by May 31, 2025 for an 100% refund rate and by June 30, 2025 for an 50% refund rate. An administrative fee of 100€ will be charged for each refund. After June 30, 2025 no refund request will be processed.
• All requests for registration transfers must be provided in writing and email to info@ieee-csr.org by June 30, 2025. Registration rate difference will apply depending on the membership status of the new registration. All transfer requests received after June 30, 2025 will be charged an additional 100€.
• All payments made via wire transfer and check must be received within the time defined for the corresponding fee. If not, the fee will be increased to the new rate related to the period. Outstanding payments will result into registration cancellation.